Event Manager Clinical Development

CK Group QLS are recruiting for a pharmaceutical events manager to join our client to lead all aspects of event planning, meetings and conference planning for their clinical development teams. 

Our client is based outside Basel and are looking to recruit on a 12 month contract basis. This role will be a mix of planning events based in Switzerland, other EU countries like Italy and the Netherlands, as well as overseas to South America, Asia and will require travel on a monthly basis. 

Responsibilities:  

• Set up meeting planning for Investigator Meetings and big scale events 
• Continuously improve meetings/events policy, processes, and guidelines 
• Plan, coordinate and execute national and international Meetings for Clinical Development (e.g. choosing locations, sourcing accommodation, arranging equipment, booking space requirements, choosing vendors, selecting menus, arranging transportation for attendees) 
• Oversee, compile, assess and control budgets for all meetings (excluding meetings planned and executed by agencies) 
• Assist teams with planning and forecasting worldwide big scale meetings 
• Establish state-of-the-art contracts with third party suppliers (e.g. hotels, agencies, promotional material suppliers etc. to obtain/negotiate best possible rates and conditions) in collaboration with procurement 
• Perform venue site inspections when needed 
• Be challenger and supervisor on site of quality adherence of all external service providers 

• Proven record of successfully planning and managing global events within international pharmaceutical companies including liaising with the industry, vendor selection and management 
• Negotiation skills when looking for the best price from venues, suppliers, and contractors 
• Detail-orientated. Good organizational, communication, and interpersonal skills 
• Ability to manage budgets 
• Ability to work with people on different hierarchical levels and to establish fruitful working relationships 
• Fluency in English (written and spoken is essential), other languages are an advantage 

Please quote job reference T56802 in all correspondence. All applicants must have working rights for Switzerland.